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If you are looking for the key combination to type characters like read this. The three most important keys on your Mac can be found to the left and right of the spacebar for right- and left-handed use. Unfortunately these keys seem to cause more confusion than any others. So our shortcuts guide will begin by clearing up the mystery, and explaining what you can do with Fn, Ctrl, Alt and Cmd. And if you re using a Mac keyboard with a PC, you ll probably need a bit of extra help.

Have a look at How to use a Mac keyboard in Windows. The Option Alt key. There is a great deal of confusion over what Apple refers to as the Option key. If you re using a UK keyboard, chances are this is called the Alt key so it s no wonder most people don t know where it is. The Alt aka Option key can be found between Control and Command. It has an icon that looks like a slope and a dip with a line above it. Chances are the first time you hear mention of Option Alt you are following a tutorial and trying to fix something on your Mac.

The Alt Option key is the one you use if you wish to select a boot partition when starting the computer, you also press it when typing certain characters on your keyboard, such as Alt-3 or Alt-4. Here s an overview of the hidden characters that you can type using Alt the keys might be a bit different if you aren t using a UK keyboard. We have a separate guide to how to type,and more special characters on a Mac here.

The Option key also enables you to enable the Save As option in Mac apps. Just press it when you click on the File menu and you ll see the new options. You may be wondering whether you can use the Alt key, along with Ctrl and Delete, to shut down an unresponsive Mac - the famour Ctrl-Alt-Delete combo from the Windows PC. Force-quitting on a Mac is slightly different to on a PC here s how to Force Quit on a Mac.

You can also use Alt Option to do the following. Control-Alt-Command-Power Button Quit all apps Alt-Shift-Command-Q Log out of your user account Alt-Delete Delete the word to the left of the curser Alt-Left Arrow Move the curser to the beginning of the previous word, add Shift to this to highlight the text Alt-Right Arrow Move the curser to the end of the next word. Add Shift to highlight the text If you are selecting large sections of text, you can do so by moving the curser to the end of the section you wish to select and pressing Alt-Shift-Up Arrow until all the text is selected.

This only works in some apps Similarly, Alt-Shift-Down Arrow lets you highlight the text below the cursor Alt-Command-F will open the Find and Replace feature if your application has it Alt-Command-T will show or hide the toolbar Alt-Command-C is the key combo to use if you wish to copy a style, or copy the formatting settings to the clipboard And Alt-Command-V will paste those formatting settings on to the text you wish to change Alt-Shift-Command-V will paste and match style - so that the text you paste in has the same style as the text around it, rather than the style brought over from the place you copied it from Alt-Command-D will show or hide the Dock at the bottom of your screen In the Finder, Alt-Command-L is a handy shortcut to open the Downloads folder Also in the Finder, pressing Alt-Command-P will show the path so you can see the precise location of what you re looking at Alt-Command-S will show or hide the Sidebar in the Finder Alt-Command-N will start a new Smart Folder in the Finder If you select a few files in the Finder, you can press Alt-Command-Y to see a full-screen slideshow of those files A shortcut to the Display preferences is to press Alt-Brightness Up or Brightness Down, aka F1 or F2 You can open Mission Control preferences by pressing Alt-Mission Control F3 To duplicate copy an item in the Finder or on your Desktop, press Alt while dragging it To create an Alias a shortcut to a file you press Alt and Command together while dragging the file from the location in the Finder to another location, an arrow sign will appear indicating that this is a link to the file rather than a copy of it.

The Command key. If you thought that the jumbling of Alt and Option was baffling, there s even more opportunity for confusion when it comes to the Command key. The Command key cmd has a legacy that leads to confusion - many older Mac users will refer to it as the Apple key, because in the past there used to be an Apple logo on it, but this logo stopped appearing a while ago when if was decided that there were a few too many Apple logos on Apple products.

The logo you will still find on this key looks like a squiggly square, or a four petalled flower. It was designed by Susan Kare for the original iMac and based on the Scandinavian icon for place of interest. The Command cmd key works in a similar way to the Control key on a PC. On a Mac you use the Command key where on a PC you would use Control or Ctrl. If you were wondering why Ctrl-B didn t make your text bold, chances are you were previously a PC user and didn t realise that Command is the new Control.

You might find this useful How to move from PC to Mac Complete guide to switching to a Mac from a PC. Here are a few of the key combinations that use Command. Command-Q Quit Command-W Close window Command-N Open a New document Command-W Close the current window Command-A Select all Command-I Italic Command-B Bold Command-Z Undo Command-P Print Command-S Save Command-C Copy Command-X Cut Command-V Paste We cover these last three in more detail here How to copy and paste on a Mac.

Command-F Find Command-G Find again Command-T Show or hide Fonts window Command-H Hide the windows of the app you are using Command-M Minimise the current window and send it to the Dock Command-Space Bar Open the Spotlight search window Command-Tab Switch between open apps Command-CommaOpen preferences for the app you are using Command-Left Arrow Move the cursor to the beginning of the line Command-Right Arrow Move the cursor to the end of the line Command-Up Arrow Move the cursor to the beginning of the document Command-Down Arrow Move the cursor to the end of the document.

Press shift to select the text between the insertion point and the destination in each of these scenarios Command-Left Curly Bracket Align Left Command-Right Curly Bracket Align Right Command-T will open a new tab if you re in the Finder or in a web browser, or any other app that supports Tabs. There are even more shortcuts available if you add another key, such as Shift. Shift-Command-P Page setup for checking how the page will print Shift-Command-S Save As or duplicate the document Shift-Command-3 to take a screenshot on a Mac Shift-Command-4 for more screen shot tools Shift-Command-5 for even more screen shot We cover these last three in more detail here How to take a screenshot on a Mac Shift-Command- Centre Shift-Command-Minus sign Decrease font size Shift-Command-Plus sign Increase font size Shift-Command-Question mark Open Help menu.

In the Finder you could try the following. Command-D - Duplicate the file Command-E - Eject the volumne Command-F - Search Command-I - Get Info Command-K - Connect to the server Command-L - Make an alias Command-Delete - sends the selected item to the Trash Shift-Command-D - Open the Desktop folder Shift-Command-F - Open the All My Files folder Shift-Command-H - Open the Home folder Shift-Command-G - Open a Go To folder window Shift-Command-I - Open your iCloud Drive Shift-Command-K - Browse the network Shift-Command-O - Open the Documents folder Shift-Command-R - Shortcut to the AirDrop window Shift-Command-Delete - Empty the Trash add the Alt key if you don t want to see the confirmation dialogue.

The Control key. With the Command key doing the job on Mac that the Control key does on PC, you may be wondering why there s also a Control key on a Mac keyboard. The most common use of Control is to mimic the right-click on a mouse or when using the mouse pad since some Apple mice don t have the right click option.

There are many more uses for Control when used with other key combinations, for example. Control-H Delete the character on the left Control-D Delete the character on the right Control-K Delete the text from where your curser is to the end of the line Control-A Move to the beginning of the line more here How to find End and Home on a Mac keyboard Control-E Move to the end of a line or paragraph Control-F Move forward one character Control-B Move backward one character Control-Command-Power button will restart your Mac Control-Shift-Power button Puts your display to sleep Control-Option-Command-Power button Quits all your apps and shuts your Mac.

You can also use the Control key to add a document or folder to the Dock. Go to the Finder and select the item you wish to add to the Dock or search for it using Spotlight Cmd-Space, or select it on your Desktop. Then press Control-Shift-Command-T. There are a few other Apple specific keys depending on your keyboard. F1 F2 Brightness Up and Down F3 Mission Control for an overview of all running applications, grouping windows from the same application, and your Spaces F4 A shortcut to all the apps you have on your Mac.

F10 F11 F12 Sound. You can set other F keys to do Mission Control actions. Go to System Preferences Mission Control and add unused F keys to do functions such as Show Desktop or Dashboard. Other useful key combinations. There are a few times where keyboard combinations enable you to troubleshoot problems with your Mac. For example, if you want to start your Mac in Safe Mode you need to know which key combination you need press and hold the Shift key during start up - more here.

Similarly, to access the Recovery mode you usually need to hold down hold cmd R at start up - more here - there are actually multiple key combinations you can use. Below we ll run through a few times when key combinations can be handy. Shutting down a Mac. Ctrl-Eject Show the restart sleep shutdown dialog Shift-Control-Eject Will put your displays to sleep Command-Alt-Eject Will put the computer to sleep Command-Control-Eject Save Quit all applications then restarts Mac Command-Alt-Control-Eject Quit all applications then shuts down the Mac Command-Shift-Q Log out of your OS X user account you ll be asked to confirm action Command-Shift-Alt-Q Log out of your OS X user account immediately you won t be asked to confirm action Command-Alt-Esc Force Quit Command-shift-Alt-Esc for three seconds Force-quit the front-most application.

Using the Application Switcher. Another handy key combo is the one that brings up the Application switcher. This is a handy way to move between different applications you have open. Command-Tab Move to the next most recently used application from your open applications Command-Shift-Tab Move backward through a list of open applications sorted by recent use Command. Tilde Move backward through a list of open applications only when Application switcher is active. If you find this sort of thing interesting, you can read definitions of more Apple-related tech terms in our Apple users tech jargon dictionary.

Best MacBook Air deals for September 2020 Best iMac deals for September 2020 Best MacBook Pro deals for September 2020. There is a wide variety of operating systems, language settings and keyboard layouts - each with a specific key combination to display the Euro symbol. Please try one of these options listed below. Keyboard layout Shortcut Notes All languages Alt 0128 Works on most configurations, but requires numeric keyboard European see notes Ctrl Alt E or AltGr E Applicable for Belgian, Croatian, Czech, Danish, Dutch, Estonian, Faroese, Finnish, French, German, Icelandic, Italian, Latvian, Lithuanian, Macedonian, Norwegian, Portuguese, Serbian, Slovak, Slovenian, Spanish, Swedish, Swiss and Turkish keyboard layouts.

Greek AltGr e epsilon or Ctrl Alt e epsilon Greek Latin, US-Int. AltGr 5 or Ctrl Alt 5 Hungarian, Polish AltGr U or Ctrl Alt U Irish, UK AltGr 4 or Ctrl Alt 4. In case you can t find a working combination, push the Copy to clipboard -button in the top-right of this page to copy the -symbol to your clipboard. Euro symbol on Mac keyboard. The keyboard shortcut for the euro currency symbol on Mac keyboards depends on the country of the keyboard list, please review a complete list of Euro symbol shortcuts on a Mac per country.

Euro symbol on keyboard Windows. keyboard layout. Keyboard shortcuts listed in this topic refer to the U. Keys on other keyboard layouts might not correspond to the keys on a U. Excel Keyboard Shortcuts. Keyboard shortcuts for laptop computers might also differ. Some function key shortcuts conflict with default key assignments in Mac OS X version 10.

To use them, you must change the settings for your function keys. On the Apple menu, go to System Preferences. Under Hardwareclick Keyboard Keyboard and then check Use all F1, F2, etc. as standard function keys. Custom Keyboard Shortcuts In the Mac versions of Excel, you have to go to the Tools menu it may be under File and then Options depending on the Excel version and then select Customize Keyboard there to create these shortcuts. These shortcuts work the same way mechanically as on Windows, but the dialog box to create them looks different and you have to access that dialog box differently.

Tip To quickly find your search term on this page, press Ctrl F or F Mac and use the find bar. Excel Keyboard Shortcuts Table of Contents. Excel Keyboard Shortcuts allow you to do things with your keyboard instead of using your mouse to increase your speed to save time. ALT key on the keyboard is the master key, which is present on both side of your Spacebar key, helps to use shortcut key for various task. It helps out or reduces the usage of the mouse and its number of clicks.

Introduction to Excel Keyboard Shortcuts. Keyboard shortcuts are an essential alternative for the mouse. Excel functions, formula, charts, formatting creating excel dashboard others. Shortcut keys in Microsoft Excel help you to provide an easier and usually quicker method of directing and finishing commands. When you press the Alt keyyou can observe below mentioned Ribbon tab showing shortcuts keys to press e. H in Home tab. In Excel Keyboard shortcuts are commonly accessed by using ALT, Ctrl, Shift, Function key and Windows key.

If you pressALT H, it is further categorized, Excel will display icons, where you can see the shortcut keys for various groups appearing under ribbon tab. Let s check out how Excel Keyboard Shortcuts works, it is categorized based on the usage of Alt, Ctrl, Shift Function key. There are multiple Excel Keyboard Shortcuts. Let us understand the uses and working of keyboard shortcuts. How to Use Excel Keyboard Shortcuts. Function Keys Shortcut. Shortcut Key Action Microsoft Excel Help Edit Paste Name Repeat last worksheet action It is also used to switch between absolute relative refs Goto Next Pane Spell check Extend mode Recalculate all workbooks Activate Menubar New Chart Save As.

CTRL Letters Shortcuts. Select All Bold Copy Fill Down Find Go to Replace Italic Insert Hyperlink Displays the Create Table dialog box New Workbook Open Print Fill Right Save Underline Paste Close Cut Repeat the last worksheet action Undo. CTRL Numbers Shortcuts. Action Hide columns Format Cells dialog box Bold Italic Underline Strikethrough Show or Hide objects Show or Hide Standard toolbar Toggle Outline symbols Hide rows It Unhides the columns in the current selection It Enters the value from the cell directly above into the active cell It Selects the current region associated by blank rows and columns It will Unhide the rows in the current selection.

SHIFT Function Keys Shortcut. Shortcut Key Action Edit cell comment Displays formula box to Paste function into the formula Find Next Find Moves to the Previous Pane in a workbook Add to selection Calculate active worksheet Display shortcut menu Insert New worksheet Save. Shortcut Key Action Insert Chart It Creates a chart of the data in the current range Save As Closes all workbook Exits excel Macro dialog box Displays Visual Basic Editor. ALT SHIFT Function Keys Shortcut.

ALT Function Keys Shortcut. Shortcut Key Action Inserts a new worksheet into the active workbook Displays the Save As dialog box Closes all the workbooks and exits Excel It Displays the drop-down menu for corresponding smart tag It Activates the Microsoft Script Editor window. ALT Letter Keys Shortcut. Shortcut Key Action Expand or collapse the Ribbon Display Print Preview area on Print tab of Backstage View Display the Name Manager dialog box Close current selected workbook window Alternate between current active workbook window and next workbook window Apply Move command on the active workbook window Apply Resize command on the active workbook window Minimize currently selected workbook window Maximize or restore currently selected workbook window New Macro sheet Display the Open dialog box.

CTRL Function Keys Shortcut. Shortcut Key Action Convert Text to Columns Wizard Hide grouped columns or rows Show grouped columns or rows Displays the Remove Duplicates dialog box Advanced Filter Sort smallest to largest Sort largest to smallest Displays the Sort dialog box Add or Remove the bottom border Add or Remove downward diagonal border Iq option x binary to Backstage View Add or Remove horizontal interior border Align text to the bottom of the cell Align text to the center of the cell Align text to the left of the cell Align text to the middle of the cell Choose accounting format Align text to the right of the cell Align text to the top of the cell Expand Borders drop-down menu Choose font color Expand Font Color drop-down menu Change the font face Increase the font size by 1 point Decrease the font size by 1 point Format Cells dialog box with the Number tab selected Format Cells dialog box with the Font tab selected Clipboard task pane Activates Format Painter Change the font size Expand Fill Color drop-down menu Expand the Cell Styles menu Format number with a thousand s commaseparator Choose number format Expand Format as Table drop-down menu Expand the Format as Table menu Wrap text Go to Layout tab of the Ribbon Go to Design tab of the Ribbon Expand Add Chart Element drop-down menu Add or Remove left border Expand the Insert Form Controls and ActiveX Controls drop-down menu Trace Dependents Trace Precedents Insert Bar Chart Insert Column Chart Insert Line Chart Insert Pie or Doughnut Chart Recommended Charts Insert Combo Chart Pivot Table Insert Text Box Add or Remove right border Show all comments Delete comment Add or Remove top border Display Excel Options dialog box Add or Remove vertical interior border Page Break Preview Normal View Zoom dialog box View or hide gridlines.

Things to Remember About Excel Keyboard Shortcuts. Excel Keyboard Shortcuts helps you to provide an easier and usually quicker method of directing and finishing commands. Excel Keyboard Shortcuts also helps out or reduces the usage of the mouse and its number of clicks. Apart from these, the most commonly used shortcut keys are Move to the beginning of a worksheet. Move to the next sheet in a workbook. Move one screen to the left in a worksheet.

Move to the previous sheet in a workbook Move one screen to the right in a worksheet. Move to the edge of the current data region in a worksheet. This is a guide to Excel Keyboard Shortcuts. You may also learn more on Excel from the following articles. Here we discuss the working of Excel Keyboard Shortcuts, how to access them and how to use Excel Keyboard Shortcuts to save your time. All in One Excel VBA Bundle 120 Courses, 30 Projects. 120 Online Courses. Excel Functions.

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Excel Keyboard Shortcuts How To Quickly Get Or Create Any Keyboard Shortcut You Need. The following are some of the reasons that explain this. Keyboard shortcuts are, perhaps, one of the Excel topics that virtually any user can or should be interested in. Keyboard shortcuts are extremely useful for purposes of improving your speed and productivity when working with Excel. Not knowing the right keyboard shortcut means that, instead of quickly typing the relevant key combination, you need to i lift your hand from the keyboard, ii reach for the mouse in order to do what you want, and iii return to the keyboard.

In the most recent versions of Excel, keyboard shortcuts allow you to work with virtually every command or feature by using the keyboard. Regardless of your level of Excel knowledge, you can always learn a new shortcut and, considering the huge amount of Excel keyboard shortcuts that you have available, is likely that you ll never memorize them all. I have already created, and update from time to time, one of the most comprehensive lists of keyboard shortcuts available online.

You can find this list of keyboard shortcuts for Excel here. If you want to get the data from the PDF file into Excel, you can use any of these conversion methods which you can also implement with macros. The list is also available for download as a free PDF file called Excel Shortcuts and Hotkeys The Power Spreadsheets Cheat Sheet. There are 3 basic reasons why you should consider learning more than lists when studying keyboard shortcuts. Reason 1 Regardless of how comprehensive a keyboard shortcut list is, it s extremely difficult to map absolutely all of the keyboard shortcuts available in Excel.

You may find that, from time to time, even massive keyboard shortcut resources like my cheat sheet don t list the keyboard shortcut for the precise item you need. Knowing how to find or create a keyboard shortcut by yourself can be quite valuable in these situations. Reason 2 Keyboard shortcut lists and cheat sheets only include the built-in default keyboard shortcuts of Excel. This leaves out the options you have for creating custom keyboard shortcuts in Excel by using the Quick Access Toolbar or macros.

Reason 3 Most of us don t want or need to learn absolutely all the keyboard shortcuts that exist in Excel. Even if we tried to learn them all, is likely that only a few of us would succeed. This is where this Excel tutorial comes in. My purpose with this blog post is to provide you with the knowledge you need to master keyboard shortcuts in Excel and become even more productive. Therefore, in addition to explaining the different types of keyboard shortcuts that are available in Excel, I show you some methods you can use to create your own custom keyboard shortcuts.

Let s start with a preliminary introduction about how I suggest you approach keyboard shortcuts in Excel. The table of contents below shows the specific topics this blog post covers. How To Approach Keyboard Shortcuts In Excel. Lists and cheat sheets with keyboard shortcuts are great. Most of us want to have them and, as I show below, lots of Excel bloggers and writers including myself have created their own version of them. These amazing lists can, however, be slightly overwhelming if you don t know how to approach them.

This isn t a bad thing. After all, you probably don t need to know so many keyboard shortcuts. More precisely, if you approach keyboard shortcut cheat sheets with the idea that you ll quickly learn them all by heart, you re likely to be disappointed. Furthermore, some of those shortcuts may be for commands or features that you rarely use. You can rest assure that most other Excel users including very advanced onesdon t know all the shortcuts either.

And if it makes you feel better, you re in good company. Therefore, before you begin to collect lists of keyboard shortcuts or trying to learn every single shortcut you come along, I have 1 basic suggestion. Don t overload yourself by trying to learn too many keyboard shortcuts at the same time. Once you ve mastered a particular shortcut, learn a new one. I suggest you start slowly and, perhaps, learn 1 or 2 shortcuts per week. You re unlikely to learn a huge amount of keyboard shortcuts in a very short period of time.

As you start gaining more familiarity with Excel keyboard shortcuts, you ll be able to handle more. You ll notice the list of keyboard shortcuts you know and use grows consistently over time. You may wonder, then, how should you choose which keyboard shortcuts to learn first. My suggestion is that you take the following 2-step approach to determine what keyboard shortcuts to master.

Step 1 Identify commands or tasks that you constantly execute while working with Excel. Due to the broad variety of activities people carry out with Excel, this varies from person to person. Your list of most commonly used commands may not look at all like mine. Step 2 Search and find a keyboard shortcut that allows you to execute that particular command or task. Just determine what works for you.

Once you ve determined the command or task you want to execute with your keyboard, you ll have 2 basic options for purposes of searching for the corresponding keyboard shortcut. Option 1 Check out a list of keyboard shortcuts prepared by somebody else. I share several of such lists below. Option 2 Find a built-in keyboard shortcut or, if there s no suitable option, create your own keyboard shortcuts.

This option 2 is the topic of this blog post. I have already created and update from time to time a very comprehensive shortcut list that helps you with option 1. However, depending on factors such as the type of command or tasks you need to execute and your own personal preferences, the keyboard shortcuts included in such lists may not for different reasons work for you. Fortunately, Excel provides several options for you to carry out a task or execute a command by using only the keyboard.

In addition to the huge amount of built-in keyboard shortcuts that Excel has, you can create your own custom keyboard shortcuts taking into consideration some requirements and limitations that I explain below. If you aren t interested in this particular topic, or already have a good grasp of the topic, please feel free to skip to the next section, which talks about regular keyboard shortcuts.

Excel Keyboard Shortcuts, Keyboard Accelerators, Key Tips And Hotkeys Terminology. When reading about keyboard shortcuts for Excel, you may find that some authors use the terms keyboard acceleratorsHotkeys or Key Tips. The following section may help you avoid confusion with the, sometimes, irregular terminology used by different authors when talking about keyboard shortcuts. You may find some discussions regarding the exact meaning of each term. Without going into more theoretical discussions regarding the technical meaning of each term, let s take a look at how I use them in this Excel tutorial.

Keyboard Shortcuts I generally use the term keyboard shortcuts to refer to the combination of keyboard keys that allows you to carry out a particular task that usually requires the use of a mouse. In some contexts, you may see the term keyboard accelerators being used to refer to all of such combinations, while the term keyboard shortcuts is reserved to the type of keyboard shortcuts that I refer to as regular keyboard shortcuts.

Key Tips The term Key Tips is used to refer to certain labels or badges that are displayed by Excel as guidance to help you find what is the appropriate sequence for a Ribbon keyboard shortcut or a Quick Access Toolbar keyboard shortcut. The following image shows how Key Tips look like when they re turned on. I explain how you can turn on Key Tips, and use them to work with the Ribbon and the Quick Access Toolbar in the sections below.

Hotkeys Hotkeys are similar to Key Tips in iq option x binary sense that they provide some guidance regarding what is the key that you must press in order to choose a particular option. Key Tips, as explained above, are displayed as labels or badges. Difference 2 Hotkeys are generally displayed within dialog boxes. For purposes of this blog post, the 2 main differences between Hotkeys and Key Tips that you must be of aware of are the following.

Difference 1 As shown in the image below, Hotkeys are displayed as an underlined letter. Key Tips are displayed in the Ribbon and the Quick Access Toolbar. I explain how you can work with Hotkeys and dialog box keyboard shortcuts below. The arrows point to some of the underlined letters within this dialog box. The following screenshot of the Paste Special dialog box provides an example of how Hotkeys look like.

The terms listed above are, however, not necessarily used in exactly the same way by other Excel writers or documents. A possible variation of the terminology, for example, involves using the terms Hotkeys and Key Tips interchangeably. Sometimes, authors use the term keyboard accelerator to refer to the keyboard shortcuts that you use when interacting with the Ribbon, the Quick Access Toolbar or dialog boxes. Since Key Tips and Hotkeys as explained above appear when you use keyboard shortcuts to work with the Ribbon, the Quick Access Toolbar and dialog boxes, you may see the term keyboard accelerators instead of Key Tips and Hotkeys.

These are what I refer to here as Ribbon keyboard shortcuts, Quick Access Toolbar keyboard shortcuts and dialog box keyboard shortcuts. You don t have to worry too much about these differences. Once you ve read this Excel tutorial, you ll have enough knowledge to understand other texts that talk about keyboard shortcuts. Therefore, you ll easily figure out how the relevant author is using each term. Let s begin with. Now that the terminology is clear, let s start taking a look at the different types of keyboard shortcuts that you can use in Excel.

Regular Keyboard Shortcuts For Excel. When talking about keyboard shortcuts for Excel, most people refer to Ctrl combination shortcut keys. As implied by their denomination, Ctrl combination shortcut keys involve pressing the Ctrl key in combination with some other s key s. In most cases, these keyboard shortcuts are of the following form. Some of the most well-known and commonly used keyboard shortcuts fall within this group.

Some examples are the following. Ctrl B to apply or remove bold formatting. Ctrl C to copy. Ctrl V to paste. You can, however, find Ctrl combination shortcut keys that combine Ctrl with other keys. Ctrl Additional Key. For example, you can use Ctrl 1 to display the Format Cells dialog box, Ctrl 5 to apply or remove strikethrough formatting or Ctrl to go to the direct precedents within the active worksheet.

Ctrl Shift Additional Key. Some examples of such keyboard shortcuts are Ctrl Shift. also expressed as Ctrl Shift 1 to apply number format or Ctrl Shift A to insert function arguments when the function name has already been typed and the insertion point is to the right of the function name. Perhaps my favorite keyboard shortcut following this form is Ctrl Alt Vwhich displays the Paste Special dialog box.

Ctrl Alt Additional Key. There are, however, additional keyboard shortcuts that aren t Ctrl combination shortcut keys. I can t list all the regular keyboard shortcuts that Excel has here. However, for illustrative purposes, the following are some examples of keyboard shortcuts that aren t Ctrl combination shortcut keys. Shift Arrow Keys extends the selection by 1 cell or, within a cell, selects the character to the right or to the left of the insertion point.

Shift F10 is the equivalent of right-mouse button click. In other words, it displays the context menu for the selected item. Tab, among other functions, selects a suggestion provided by the autocomplete feature to complete a formula and move one cell to the right or to next unlocked cell. Alt Page Down and Alt Page Up take you 1 screen to the right or 1 screen to the left of the current active sheet. Within a dialog box, the Spacebar performs the action that corresponds to the selected button, or selects or clears a checkbox.

As you can see, these are plenty of different regular keyboard shortcut combinations. F7 displays the Spelling dialog box. All of the keyboard shortcut examples I provide above are i for Excel for Windows and ii using the English USA keyboard layout. If you re using Excel on a computer that doesn t meet these 2 requirements, there will likely be some differences in some keyboard shortcuts. For example, if you re using Excel for Mac, some of the Ctrl combination shortcut keys that Excel for Windows has don t work.

If you re interested in lists or cheat sheets with the actual keyboard shortcutsyou may be interested in Excel Shortcuts and Hotkeys The Power Spreadsheets Cheat Sheet. This is my compilation of keyboard shortcuts, which I update from time to time. In addition to the actual blog post, you can gain immediate free access to the PDF file containing that list. Excel s Ribbon is the group of tabs and buttons that you see in the upper section of Excel.

If you ve used Excel before, you probably know that you can use the Ribbon to carry out the most common tasks in Excel. In fact, my guess is that you use the Ribbon constantly. Also, if you re like most Excel users, you probably use the mouse to work with the Ribbon at least most of the time. However, thanks to Key Tips, you can get to any tab or button within the Ribbon using only the keyboard. As explained by John Walkenbach in the Excel 2016 Bible.

At first glance, you may think that the Ribbon is completely mouse centric. But in fact, the Ribbon is very keyboard friendly. In this section, I explain what you need to know in order to work with the Ribbon using these Ribbon keyboard shortcuts. When using Ribbon keyboard shortcuts, you don t need to hold down all the keys at the same time, as you do with regular keyboard shortcuts. In other words, with Ribbon keyboard shortcuts, you can.

Press the first key and let it go. Ribbon Keyboard Shortcuts for Excel Key Tips. Press the second key and let it go. And continue pressing and releasing the relevant keys that compose the keyboard shortcut. Now that you know this, let s take a look at the 3 easy steps you can follow to use Ribbon keyboard shortcuts. After explaining these 3 steps, I show you an example of how you can use Ribbon keyboard iq option x binary.

Step 1 Turn Key Tips On. To turn on Key Tips, press either of the following keys. Remember that you don t need to hold down these keys while carrying out the next steps below. Step 2 Press The Key s That Corresponds To The Ribbon Section You Want To Go To. Once you ve turned Key Tips on, Excel displays the keys that corresponds to each Ribbon tab, the Backstage View whose Ribbon label is File and Tell Me whose Ribbon label is Tell me what you want to do.

Tell Me was introduced in Excel 2016. Therefore, if you re using Excel 2013 or earlier, you won t have access to this feature. The following image displays an Excel Ribbon with the Key Tips turned on. The following table summarizes these Key Tips. Tab Key Full Keyboard Shortcut To Display Tab File Backstage View F Alt F or F10 F Home H Alt H or F10 H Insert N Alt N or F10 N Page Layout P Alt P or F10 P Formulas M Alt M or F10 M Data A Alt A or F10 A Review R Alt R or F10 R View W Alt W or F10 W Developer L Alt L or F10 L Tell me what you want to do Q Alt Q or F10 Q.

When a row or column is selected, Right-Mouse Button E inserts copied or cut cells. The Ribbon of your particular version of Excel likely looks different from that of the image above. You may not see some of the tabs that are displayed above. This may be the case, for example, if you don t have the Developer tab enabled. This may be the case, for example, if you have selected an object such as a chart and, as a consequence, Excel displays a contextual tab. You may see additional tabs.

For example, I took the following screenshot when a chart is selected. Notice the 2 additional tabs Design and Format which you can access by pressing J C Design and J A Format. You may not see the Tell Me feature. This is the case if you re using Excel 2013 or earlier. The screenshot above was taken using Excel 2016. However, the Key Tips for the Ribbon tabs remain the same. Regardless of how your Ribbon looks like, Excel always displays the Key Tips corresponding to all the sections Ribbon tabs, Backstage View and Tell Me you can access at that particular time.

Just remember the rule you must follow once you ve turned on the Key Tips. Press the key s that corresponds to the section usually a tab of the Ribbon you want to activate. In fact, as I shown in step 3 below, when you re working with the Ribbon, you just need to continue applying this rule. Step 3 Continue Pressing The Key s That Corresponds To What You Want To Activate. Once you ve turned the Key Tips on as explained in step 1 aboveExcel continues to display the Key Tips that correspond to the particular situation you re in.

In other words, Alt H always takes you to the Home tab, Alt N always takes you to the Insert tab, and so on. At any given time, the Key Tips displayed by Excel show all of the options you have for your next step. You just need to determine what key you must press to go where you want to go, and press it. Depending on the particular context, Excel does one of the following.

Executes the command you have chosen, opens the relevant dialog box, or similar; or. Displays a new set of Key Tips that show all of your new options. In some cases, a Key Tip may display 2 keys. In such situations, just press both keys. In the case of the Design and Format tabs above, this means pressing J C or J A. If Excel displays a new set of Key Tips, just repeat this step 3 press the appropriate keyboard key as many times as necessary until you ve reached your desired destination.

Remember that you don t need to keep any key depressed while typing the other keys that compose the Ribbon keyboard shortcut. Let s see how this looks in practice. Let s assume that, on step 2 above, you press the letter H. This keyboard key takes you to the Home tab. In my version of Excel 2016, this looks as follows. Notice how the Key Tips displayed by Excel no longer correspond to the Ribbon tabs, as shown in step 2 above. The many Key Tips in the image above correspond to the different buttons, drop-downs and dialog launchers in the Home tab.

If, for example, you want to execute the Increase Indent command, to move the content further away from the border of a cell, you can now press the number 6. This key tip is shown in the image below. In other words, if you want to execute the Increase Indent command using Ribbon keyboard shortcuts or Key Tipsthe full shortcut is Alt H 6. To make the whole process of using Ribbon keyboard shortcuts Key Tips very clear, let s take a look at an additional example. How To Use Ribbon Keyboard Shortcuts For Excel An Example.

In this case, I m adding all borders to cell D2, which I select at the beginning of the recording. Notice that, in this case, I need to press 4 keys Alt, H, B and A in order to achieve the desired result. The image shows the whole process of using keyboard shortcuts to access a command in the Ribbon. The full Ribbon keyboard shortcut for adding all borders is Alt H B A. In the example within the previous section, I only needed to press 3 keys Alt, H and 6.

Therefore, the number of keys you need to press may vary, but the general steps to use Ribbon keyboard shortcuts remain the same. Rule 1 Turn on Key Tips by pressing Alt or F10. Rule 2 Use Key Tips to determine the key s that corresponds to the section of the Ribbon for example, tab or button that you want to go to, and press that key or key combination. These rules allow you to get to pretty much any command within the Ribbon by using the keyboard only.

In fact, they also apply to any tabs or groups of commands that you add when customizing the Ribbon. Now that you understand Ribbon keyboard shortcuts, let s take a look at a group of keyboard shortcuts that perform a similar function in the older versions of Excel which use menus instead of the Ribbon. In such cases, as explained in Excel 2016 All-in-One for Dummies. Old Alt Menu Keyboard Shortcuts.

Microsoft introduced the Ribbon in Excel 2007. Previous versions used a menu-based navigation, similar to the Visual Basic Editor. Several of these keyboard shortcuts continue to work. These older Excel versions also have their own system of shortcuts. However, if you choose to work with these keyboard shortcuts, you must know them by heart. Excel displays no Key Tips. In fact, whenever you start typing one of these keyboard shortcuts, Excel enters into Office 2003 Access Key mode and displays a message stating that you re using a menu key sequence from a previous version of Excel.

The following screenshot shows this looks like after I ve typed Alt Twhich corresponds to the old Alt Menu keyboard shortcut for the Tools menu. Excel automatically assigns hot-key letters to each of the custom tabs and commands you add to the Ribbon. This message also displays the letter s of the keyboard shortcut that you ve already typed.

In my opinion, if you re currently learning keyboard shortcuts, it s a better idea to use one of the other keyboard shortcut types I explain this Excel tutorial. The old Alt Menu keyboard shortcuts are better suitedas explained in Excel 2016 In Depthfor power users who have a few of these commands memorized. Excel s Bill Jelen s Excel In Depth books. These books usually include a comprehensive list of these old Alt menu shortcuts that continue to work in newer versions of Excel.

As explained by Mr. Not all of the old Alt Menu keyboard shortcuts that worked in the older versions of Excel continue to work. If you ve worked with previous versions of Excel and already know some of these old keyboard shortcuts, or are interested in rediscovering them, you can refer to Mr. Excel, who lists which of these commands continue to work in the Excel In Depth books that I quote above.

However, you shouldn t be too worried about typing an old Alt menu keyboard shortcut that no longer works. If you try to do this, and the command indeed doesn t work in the newer version of Excel, Excel generally doesn t do anything. In other words, nothing happens. Several commands don t make sense in the framework of Excel 2016, so they have been deprecated. I actually continue to use some of these old Alt menu keyboard shortcuts myself.

For example, I normally use the keyboard shortcut Alt T O to display the Excel Options dialog box. The following image shows how Excel looks like while I use this keyboard shortcut. Notice, in particular, the message displayed by Excel at the top of the screen and the lack of Key Tips. Quick Access Toolbar Keyboard Shortcuts And Creating Custom Keyboard Shortcuts. The Quick Access Toolbar is the toolbar that, by default, appears on the upper left corner of Excel just above the Ribbon.

Typically, the commands included in the Quick Access Toolbar are those that appear in the screenshot above. By default, the Quick Access Toolbar includes very few commands. If you re working on a touch-enabled device, the button for the Optimize Spacing Between Commands command may also appear. The Quick Access Toolbar may not seem very exciting if you re looking to improve your productivity by using keyboard iq option x binary.

However, the Quick Access Toolbar has 2 characteristics that make it very interesting for Excel users who want to use more keyboard shortcuts. Characteristic 1 The Quick Access Toolbar is customizable. As a consequence of this characteristic, you can add or remove commands from it. Characteristic 2 You can easily access the commands in the Quick Access Toolbar using keyboard shortcuts. The reason for this is that Key Tips which I introduce above when talking about Ribbon keyboard shortcuts also help you to access any command within the Quick Access Toolbar.

One of the main consequences of these 2 characteristic is that you can use the Quick Access Toolbar to create custom keyboard shortcuts for almost any Excel command. As I explain above, you can use Key Tips to access any command in the Ribbon. The same applies to the Quick Access Toolbar. The general steps to use Quick Access Toolbar shortcuts are, basically, the same as those that I explain above for using Ribbon keyboard shortcuts.

More precisely, in order to access a command within the Quick Access Toolbar by using your keyboardyou simple need to follow these 2 easy steps. Step 1 Press Alt or F10 to turn on Key Tips. Step 2 Use the Key Tips displayed by Excel to determine the key that corresponds to the item usually a command of the Quick Access Toolbar that you want to select, and press it. Up until here, Quick Access Toolbar keyboard shortcuts work pretty much the same as Ribbon keyboard shortcuts.

However, there is a key difference. The Quick Access Toolbar is independent from the Ribbon tab currently being displayed. Therefore, the Quick Access Toolbar is almost always visibleregardless of which Ribbon tab is currently displayed. This fact has an important consequence for keyboard shortcuts. Quick Access Toolbar keyboard shortcuts are shorter than Ribbon keyboard shortcuts. As explained above, most Ribbon keyboard shortcuts are at least 3 keys long, with the following basic form.

Key 1 Alt or F10. Key 2 The key corresponding to the relevant Ribbon tab. Key 3 The key for the relevant command. In several cases, the shortcuts are longer and include more than 3 keys. For example, applying cell borders as in the example I show aboverequires you to press 4 keys Alt, H, B and A. Quick Access Toolbar shortcuts can be as short as 2 keysalthough they can also be longer. The exact length of a Quick Access Toolbar shortcut varies, as explained below, depending on the following 2 factors.

Factor 1 The amount of buttons your Quick Access Toolbar has. Factor 2 The location within the Quick Access Toolbar of the relevant command. In order to understand how Quick Access Toolbar shortcuts work in practice, let s take a look at what happens when I turn on key tips by pressing Alt iq option x binary F10. Notice how Quick Access Toolbar keyboard shortcuts have the following structurewhich is simpler than that of Ribbon keyboard shortcuts.

The Quick Access Toolbar in the screenshot displayed above only has 3 commands. If your Quick Access Toolbar has more than 9 commands, the keyboard shortcuts for the commands after the ninth have the following form. In any case, the organization of Quick Access Toolbar keyboard shortcuts is quite intuitive. More precisely, the number and letter where applicable of a keyboard shortcut is determined by the position of the relevant button in the Quick Access Toolbar.

The exact number combination that is assigned by Excel to the first 45 buttons in the Quick Access Toolbar is as follows. The first 9 commands of the Quick Access Toolbar are numbered between 1 and 9. Notice how, in the screenshot displayed above, the 3 commands Save, Undo and Redo are numbered 1, 2 and 3. The complete keyboard shortcuts for these buttons are Alt 1 through Alt 9.

Commands 10 to 18 of the Quick Access Toolbar are assigned a 2-digit number, starting with 09 and going down to 01. In other words, these keyboard shortcuts are Alt 0 9 through Alt 0 1. Commands 19 to 45 have keyboard shortcuts where the second key is always a 0 and the third key is a letter ranging from A to Z. In these cases, keyboard shortcuts range from Alt 0 A to Alt 0 Z. If you want to get an idea of how a Quick Access Toolbar with many commands looks like when the Key Tips are turned on, the following screenshot shows this situation.

Notice how the keyboard shortcuts follow the general rules described above. The keyboard shortcut for the first command on the left is Alt 1. The keyboard shortcut for the last command on the right is Alt 0 Q. Now that you understand how Quick Access Toolbar keyboard shortcuts work, and their advantages, let s take a look at how you can create your own custom keyboard shortcuts by using the Quick Access Toolbar.

How To Create Custom Keyboard Shortcuts For Excel Using The Quick Access Toolbar. From a broad perspective, you only need to do 1 thing to create a custom keyboard shortcut using the Quick Access Toolbar. Add the relevant command to the Quick Access Toolbar in the position that matches the keyboard shortcut you want that command to have.

Excel assigns the keyboard shortcut following the rules explained above. There are several different methods you can use to add commands to the Quick Access Toolbar. Since this blog post isn t about the Quick Access Toolbar itself, I only explain 1 of these methods below. Quick Access Toolbar Keyboard Shortcuts Key Tips. I may explain the other methods you can use to add commands to the Quick Access Toolbar in future Excel tutorials.

If you want to receive an email whenever I publish new content in Power Spreadsheets, please make sure to subscribe to our Newsletter by entering your email address below. To add a command to the Quick Access Toolbar, follow these 5 simple steps. Step 1 Access The Quick Access Toolbar Tab Of The Excel Options Dialog. You can access the Quick Access Toolbar tab of the Excel Options dialog in several ways. I explain the most common below. Method 1 Right-click on the Quick Access Toolbar or the Ribbon, and select Customize Quick Access Toolbar.

Method 2 Click the Customize Quick Access Toolbar button which appears at the right-end of the Quick Access Toolbar and select More Commands. Method 3 Go to the Backstage View by clicking on File and select Options on the left-side of the screen.

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